Executive Assistant to APAC Managing Director

Press Tab to Move to Skip to Content LinkSelect how often (in days) to receive an alert:Executive Assistant to APAC Managing DirectorDate: Jul 6, 2025Company:Location:Sydney, AU, 2000At Ingenico, we dont just move paymentswe move possibilities. With over 40 years of experience and innovation, were trusted by millions to create seamless payment solutions that power commerce, everywhere. And we know that none of that happens without peoplelike you.Were looking for a sharp, proactive, and highly organised Executive Assistant to support our APAC Managing Director and help keep our Sydney office humming. If you''re someone who thrives in a fast-paced, global environment and genuinely enjoys being the go-to for all things getting-doneread on.Role Type: Hybrid - At least 4 days in the officeResponsibilitiesExecutive Partnership:Own the MDs calendar, schedule and protect time across global time zones (AEST & CET)Prepare for meetings, take minutes, chase actionsbe the right hand that keeps things movingManage sensitive information with absolute discretionTriage the MDs inboxprioritise, respond, and keep things flowingCommunicate seamlessly with stakeholders across regions and levelsMaster of Movement:Plan end-to-end domestic and international travelflights, hotels, visas and moreStay one step ahead with well-organised itineraries (and backup plans, just in case)Office & Admin Hero:Be the heart of our Sydney officekeep things stocked, smooth and connectedSupport onboarding/offboarding, local events, and visiting team membersHelp shape presentations, reports, and collaborate across functionsWhat you bring:A cool head under pressure, a sharp eye for detail, and a can-do, upbeat attitudeExceptional written and verbal communication skillsComfort working with confidential info and across time zones (flexibility is key!)Confidence in tools like Microsoft Teams, Concur, CRMs and the MS Office suiteYoull be the invisible force that helps leadership lead, and the friendly face that keeps the Sydney office culture strong.Knowledge, Skills & Experience:Proven experience as an Executive Assistant or similar role supporting C-level or regional leadership, preferably in financial services or technology.Strong time management and organizational skills; able to manage competing priorities.Excellent communication skills, both written and verbal.Discretion and professionalism in dealing with sensitive or confidential information.Availability to work flexibly to accommodate international time zones (especially CET).Strong attention to detail and a proactive and fun mindset.QualificationsPrior experience supporting leaders in a matrixed global environment.Experience using collaboration tools such as Microsoft Teams, Zoom, Concur (or similar expense systems), and CRM platforms.Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and calendar management tools (e.g., Microsoft Outlook, Google Calendar).As part of our values, we embrace diversity and inclusion at Ingenico. We are an equal opportunity employer and do not discriminate on the basis of an individual''s race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status or any other protected characteristic under applicable law, whether actual or perceived.Ingenico welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.We want to adapt our processes and create a safe work environment that welcomes everyone.To learn more about what it''s like working inside Ingenico, follow us onLinkedIn #J-18808-Ljbffr

Created: 2025-07-08