Executive Officer, Australian and New Zealand Association of Paediatric Surgeons

The Royal Australasian College of Surgeons (RACS) is a member-based not-for-profit supporting over 8,600 surgeons and 1,300 trainees and Specialist International Medical Graduates across Australia and Aotearoa New Zealand. We advocate for excellence in surgical care, deliver world-class education and training, invest in research, and partner across the Asia-Pacific to strengthen local surgical services. Learn more at About the roleIn this role, you will provide executive-level administrative support to the Australian and New Zealand Association of Paediatric Surgeons (ANZAPS). You will work closely with the ANZAPS President and Executive Committee to ensure the smooth running of meetings, financial processes and member communications.Key responsibilities include:Coordinating and preparing agendas, papers, minutes and action lists for Executive Committee meetings and the Annual General MeetingProcessing invoices, managing deposits, preparing quarterly BAS activity statements and following up outstanding paymentsMaintaining and updating the membership database, reviewing membership status and eligibilityCirculating communications, job vacancies and updates to membersAssisting with financial reporting, including support for research and investment fundsSupporting the coordination of the annual scientific conference and other meetings as requiredMaintaining and improving the ANZAPS websiteThis position is part time, 15 hours per week until the end of December 2026, hybrid/remote working arrangements are offered for the successful candidate. The days/hours of the role are flexible and the role and would suit someone who enjoys working independently while providing reliable, practical support to a professional membership group.Download Position DescriptionAbout the teamANZAPS is supported internally within Surgical Education and Training by a small team of three, including the Manager, Pathways, an Executive Officer (Paediatrics) and a SET Administrator. Externally, you will work closely with approximately 1520 members of the ANZAPS Executive Committee and support a broader membership of around 160 Fellows and Trainees across Australia and New Zealand. The role also works with a range of specialty societies and key stakeholders connected to paediatric surgery.About youYou are organised, detail-oriented and comfortable managing competing priorities in a part-time environment. You communicate clearly, maintain confidentiality and build strong working relationships with a wide range of stakeholders.You will bring:Experience in a Secretariat, Executive Officer or administrative roleExperience with databases and maintaining accurate recordsExperience with bookkeeping tasks, including invoicing and BAS preparationConfidence using MS Office (Word, Excel, Outlook), Zoom and Google DriveExperience updating and maintaining website contentThe ability to prioritise work, meet deadlines and work both independently and as part of a teamIf you are looking for a flexible part-time role where you can provide trusted support and contribute to the work of a respected professional association, we would welcome your application.Your experience with us We''re committed to creating a workplace where our people feel supported, valued, and able to do their best work. We invest in your wellbeing, professional growth and work life balance. Our benefits reflect our dedication to a positive, safe and inclusive culture.Key benefits include: Competitive remuneration + salary packaging up to $15,900 each FBT year and novated car leasing. Hybrid working arrangements that support flexibility + starter equipment allowance Generous leave options including volunteer leave, paid parental leave and the ability to purchase up to two weeks of additional leave Access to a wellbeing app and annual reimbursement to support your physical and mental wellbeing Gifted leave over the Christmas/New Year period Support for you and your family including counselling, legal advice, career coaching, financial counselling, and more.Read more about what we offer you here.How to applyClick "Apply" to begin your application. We encourage you to include both your CV and a cover letter. In your cover letter, please highlight your experience that aligns with the key responsibilities outlined in the position description.Applications are reviewed as they are received, so we encourage you to submit yours as soon as possible. If you have any questions, you''re welcome to contact us at Please note that we are unable to accept applications via email.You will be informed of the outcome of your application in due course.Everyone is welcomeWe''re committed to creating a workplace where everyone feels safe, respected, and valued. We are committed to supporting diversity and inclusion in our workforce.RACS recognises the Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Mori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Moriand building an environment that is inclusive, culturally safe and appropriate.

Created: 2026-02-19