Procurement Administrator

Add expected salary to your profile for insightsGeelong Grammar School is one of the worlds leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour, and we value wisdom.This permanent, full-time position is responsible for supporting Geelong Grammar School in the achievement of effective and consistent end-to-end procurement processes, ensuring best practice, contemporary administration systems and procedures, while nurturing organisational and supplier relationships and securing best value pricing. Critical to this role are highly developed communication skills with a proven ability to create and deliver and customer-focused environment.About the role:The Procurement Administrator is responsible for the following tasks:Actively contributing to RFx (Request for tender/quote/proposal) processes conducted across the School through assisting in the formation, distribution and collating of documents and submissionsContributing to the contract administration of key Facilities Contracts including but not limited to waste management, pest control and sanitary receptaclesSupporting information entry to Facilities Management Software, including maintaining and updating building information databases, budgets and drawingsEnsuring project, building and asset documentation are correctly classified, stored, and updated within the network serverCollecting data for reporting on Sustainability and procurement KPIs and compliance e.g. ESG, School Sustainability Commitments, Modern Slavery etcEnsuring that procurement initiatives cause minimal disruption to the day-to-day operations and educational activities of the SchoolCoordinating furniture inventory across the Corio campus and supporting furniture procurement to other campusesAbout you:The successful candidate for this role will be:Qualified and/or experienced in Procurement Services or Contract AdministrationProficient of technology with the ability to optimise the use of software to meet departmental needsHighly organised, with excellent organisational, negotiation, administrative and time management skills, inclusive of the ability to manage multiple tasks within specified timeframesGeelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.The Schools Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on the GGS website , under Student Safeguarding. The Schools expectation is that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards , as applicable to their role. Any queries in respect of this Framework or the Schools expectations should be directed to [emailprotected] .For further details or to apply for this position please visit the Employment page on our website: www.ggs.vic.edu.au/employment.Please submit a resume, cover letter, and document addressing the key selection criteria.Please be aware that applications will be reviewed as they are submitted, and interviews may occur prior to the closing date.Applications close at 10:00 am on Friday 18th July, 2025Salary match Number of applicants Skills matchEducation, Training & Professional DevelopmentAn independent Anglican co-educational boarding and day school, Geelong Grammar School boasts a reputation as a pioneer of modern education. From its origins in 1855, the School has always had a distinctive character. After outgrowing several Geelong locations the School moved to a 245-hectare site on the edge of Corio Bay in 1914, creating the unique learning and living environment that exists today. In 1953 it established Timbertop, a remote campus in the foothills of the Victorian Alps inspired by the philosophies of German educator Kurt Hahn. Timbertop exposes the Schools Year 9 students to intellectual, physical and emotional challenges under demanding environmental conditions, where they connect to their personal strengths, develop confidence and learn the value of co-operative endeavour.Source: This is an extract from the companys own website.An independent Anglican co-educational boarding and day school, Geelong Grammar School boasts a reputation as a pioneer of modern education. From its origins in 1855, the School has always had a distinctive character. After outgrowing several Geelong locations the School moved to a 245-hectare site on the edge of Corio Bay in 1914, creating the unique learning and living environment that exists today. In 1953 it established Timbertop, a remote campus in the foothills of the Victorian Alps inspired by the philosophies of German educator Kurt Hahn. Timbertop exposes the Schools Year 9 students to intellectual, physical and emotional challenges under demanding environmental conditions, where they connect to their personal strengths, develop confidence and learn the value of co-operative endeavour.Source: This is an extract from the companys own website.To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.Researching careers? Find all the information and tips you need on career advice. #J-18808-Ljbffr

Created: 2025-07-08