Executive Assistant

Full time, fixed term contract until 26 February 2027Exciting opportunity to support senior academic leadership, drive operational efficiency, and coordinate key activities within the Faculty of Arts and Social SciencesBase Salary of $103,185 - $111,237 (HEO6), with an additional 17% superannuationAbout the opportunityThe Faculty of Arts and Social Sciences is seeking an experienced Executive Assistant to provide high-level support to the Faculty Executive in a fast-paced and intellectually vibrant environment. This fixed-term role, available until February 2027, offers the chance to contribute to the smooth operation of the Faculty Office by coordinating daily activities, managing priorities, and ensuring professional engagement with staff and stakeholders.Working at the intersection of academic leadership and operational delivery, the Executive Assistant plays a key role in enabling the faculty''s strategic and academic goals. The position suits someone with strong judgement, excellent organisational skills, and a proactive approach to problem-solving.Key ResponsibilitiesProvide high-level executive support to the Faculty Office, including calendar management, correspondence, travel arrangements, and meeting coordination.Manage day-to-day office operations and administrative activities, ensuring efficient handling of enquiries and documentation.Prepare agendas, papers, and minutes for board, committee, and sub-committee meetings, and coordinate governance elections and appointments.Support communication across committee levels and develop governance documentation such as terms of reference and role descriptions.Build and maintain effective relationships with internal stakeholders across the University and external partners, ensuring professional and confidential communication.Facilitate the flow of information on behalf of the Executive, monitor follow-up actions, and assist with informed decision-making.Oversee administrative systems related to finance and HR, ensuring compliance with University policies and procedures.Maintain effective records and document management systems, and apply University policies to streamline administrative processes.Coordinate and support the delivery of events, research conferences, workshops, and alumni activities, and undertake ad-hoc projects as required.About youTertiary qualification in Business Administration or equivalent training and experienceExtensive experience in executive level administration within complex environmentsThrive in a fast-paced environment, managing multiple priorities and adapting quickly to changing demandsContribute to a collaborative team culture, supporting colleagues and fostering positive working relationshipsStrong ability to manage time, prioritise tasks, and meet deadlines under pressureSkilled in negotiation, conflict resolution, and building effective relationshipsClear and professional communicator with discretion and empathyHigh proficiency in Microsoft Office and digital tools, including diary and travel coordinationKnowledge of university structures, governance processes, and academic operationsIndependent and proactive approach with sound judgement and confidentialityFocus on service excellence, continuous learning, and contributing to inclusive team cultureWork RightsYou must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.Pre-employment checksYour employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.EEO statementAt the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community that reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.How to applyApplications, including a cover letter (no greater than two pages) addressing the two questions below, a CV, and any additional supporting documentation, can be submitted via the Apply button at the top of the page.1. Tell us about a time you provided highlevel executive support in a fastpaced environment, including calendar management, correspondence, travel arrangements, and meeting coordination. 2. Tell us about a time you provided support while managing multiple priorities and adapting quickly to changing demands, where negotiation, conflict resolution, and fostering positive working relationships were essential.For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Justyn Griffin, Recruitment Operations by email to The University of SydneyThe University reserves the right not to proceed with any appointment.Click to view the Position Description for this role.Applications CloseMonday 02 March :59 PM

Created: 2026-02-20