Job Title

Since Sir Jim Ratcliffe announced Project Grenadier in 2017, our team at INEOS Automotive has grown rapidly. From a start-up to the scaled business we are now, weve hit some huge milestones along the way. Despite some global challenges, we brought our first vehicle, the INEOS Grenadier, from a vision to prototype and to market in just five years. And now, as the first customer deliveries of our INEOS Grenadier have begun, we look to the future with our first all-electric vehicle.People and CultureWith around 1500 employees, 10 locations and 44 nationalities, were an international team working together to challenge the ordinary. We welcome people who mirror our values: Spirit of ownership, who take responsibility and make things happen. Delivering quality work, with ambition to deliver outstanding results and who have a community mindset, believing together everyone achieves more. Creativity and initiative are encouraged to support your career development.Were doing things differently.If this sounds like you, lets talk.The roleThe role of Office Administrator is to support the efficient and effective day-to-day running of the Australia New Zealand (ANZ) team (c.16 people) to ensure the team functions as a high performing team. Reporting to the Head of Region APAC (Asia Pacific) & working closely with the whole ANZ team, the Office Administrator will oversee diary management, support with topic prioritisation, compilation of presentations and reports, document management and operational budget tracking amongst other activities. The successful candidate will have an opportunity to join a business as it moves into the exciting and fast paced launch phase, promoting a new vehicle, and establishing a new brand. This role is varied, providing both project-based tasks and general management/co-ordination of the ANZ team. This is an excellent opportunity to work as part of a successful team, develop your personal and professional skills and gain valuable experienceDuties of the Office Administrator:Prepare reports, proposals, presentations, and documentation to support the Head of Region & ANZ teamSupport Retail Partners with queries, helping with questions from new starters and how do I/where do I type questionsAttend key Commercial meetings, such as Weekly Heads meeting, to record minutes and actions. Follow up on actions with relevant stakeholdersSupport the team with diary planning, meeting set-up, changes to scheduling, travel arrangements and expense processingDevelop an understanding of the ANZ activities such that reports and presentations can be created with real meaning, based on a good personal understanding of the topic and the desired outcomes from the report/presentationSupport the ANZ management team with strategic sign offs/sanction requests at points during the year where Board escalation is requiredPropose and plan twice-yearly ANZ team building events, working to a set budgetBudget oversight at an operational level, supporting with Purchase Order requests, Goods Receipting etcSupport enquires from the wider organisation & external suppliersTo assist in scheduling appointments for the ANZ team with external contacts, retail partners, customers & internal members of staff this includes forward planning & scheduling any required papers, actions completed, preparing profiles / background for external meetingsFor our Office Administrator we are looking for:Previous Administrative/Personal assistant/team support experience highly advantageousTech savviness to be able to comfortably navigate & perform daily tasks using Microsoft Office Suite. Previous SAP experience (or alternative finance software) would be advantageousStrong organisational & prioritisation skills, self-motivated, & able to work independently but also as part of a teamA genuine interest in the automotive industry (preferred but not mandatory)Pro-active and can take on challenging projects in a fast paced environmentMakes sure all necessary tasks have been completed to a high standard. Paying attention to detail on both small and large aspects of any work completedIf the role sounds of interest and you want to learn more please apply. Please include a covering letter that supports your application along with any other supporting information.If your application is successful one of the team will be in touch to arrange an initial conversation! Clicking this link will take you to an external site where you can continue with your application Location Melbourne, Australia Discipline Other Type Full-time Posted 16 April 2024 Requisition ID A4AA92EA13 Job Details Location Melbourne, Australia Discipline Other Type Full-time Business INEOS Automotive Posted 16 April 2024 Requisition ID A4AA92EA13 APPLY FOR THIS JOB Clicking this link will take you to an external site where you can continue with your application #J-18808-Ljbffr